SHACKLETON SCHOLARSHIP FUND

Advice for sponsors

1. Flights: In some circumstances the individual may be entitled to a 'duty fare' i.e. the lower residents rate. If not, an APEX fare booked in advance is considerably cheaper than the full fare. It is worth enquiring through the committee before completing the application form.

2. Equipment: Large or heavy instruments, equipment or materials may present a problem. Even if air freight is possible, the extra costs may be prohibitive. If items have to be sent by sea freight, advance planning is essential (approx. 2 months).

3. Accommodation: If the candidate is known to you and you are able to provide accommodation, please say on the form. Help may be required to find accommodation, particularly for scholars who are to be here for relatively long periods, possibilities include B&B, YMCA or boarding with families. Please check with the person that the type of accommodation is acceptable. Some performers may expect to stay in a hotel.

4. Transport: Does the scholar/performer/instructor need to travel around the islands? Will you be able to provide overland transport? Will the costs of internal flights need to be included in the application? Will those flights be charged at the local or the visitors' rate? If equipment is to be transported, separate arrangements may be required.

5. Advice for visitors: FIGO may be asked to forward their standard information pack to prospective visitors but it is also worth advising them of any points they need to know.

a) People should be warned that 24 hour electrical supply is not the norm in camp and they should be prepared (with a small torch) for 'lights out'.
b) On most farms and in some Stanley houses, people are expected to remove their outdoor footwear in a porch before entering the house.
c) Many camp households would find catering for a vegetarian diet difficult. Hosts need advance notice of any special dietary requirements.

6. Publicity: There are a number of aspects to publicity:

a) Pre-visit activity; the sponsor should give adequate publicity to ensure that the community is aware of the visit. In the case of a sports coach visiting, for example, the target audience may be obvious and easy to reach through the relevant club. In other cases, wider publicity will be necessary. Even in the case of 'specialist' scholars, wider publicity is no bad thing.

b) Publicity during the visit; reminds everyone it is happening. Allows people to make contact with the scholar if they wish to. Provides information for local media.

c) Post visit Publicity and Report; a post visit report of the scholar's visit should be forwarded to the Secretary, Shackleton Scholarship Committee, Stanley. This should provide information on how the visit went generally, number of people who benefitted if relevant, things which could be improved, points for the future, etc. The scholar, in conjunction with the sponsor, should be encouraged to provide some wider publicity for both the Falklands and Shackleton Scholarship Fund. Shackleton Scholars provide the opportunity for placing accounts of their visit and of the Falklands, in specialist publications which cover the particular sport, craft or activity.

CHECKLIST

Have flights to/from the Falklands been booked ?
Have arrangements been made to collect/return the scholar from MPA (or other arrival port)?
Have accommodation bookings been made?
Have internal travel arrangements been booked?
Have venues for performances and/or lessons etc., been booked?
Is all equipment required on hand/booked?
Has the visit been given relevant publicity?
Have arrangements been made to introduce and look after the scholar at any public events?

(Note: members of the Shackleton Committee may be able to help with advice, and with some other issues, particularly where a club or other organisation is not available to act as sponsor. However, it is generally intended that the sponsor should be responsible for all logistical and other arrangements to ensure the success of the visit).